Managing existing workflows

When it’s neccessary we can edit/amend Workflows - this will be used to:

• Remove: Workflow steps can be removed if they are no longer necessary.

• Add: Workflow steps can be added to the workflow.

• Changes: We allow names etc. to be changed however some changes like a new version of the document requires a removal of the old one and then a new step being added, this is so that we don’t overwrite the old document.

To update the current Workflow

We are using versions to track the changes to a Workflow.

Click on the current Workflow in the list on the left and on the right-hand side select the ‘Show menu’ button - this will display the option 'New version' .

Click 'New version' to create a new version.

Once you click on the 'New version', you can add or edit the current Workflow steps.

After making the necessary changes, click on the 'Show menu’ again and 'Activate' the new version.

Until it's activated, the new version will remain in the background and will not affect anything. Once activated, all Business units using this Workflow will be updated to the new version. However, Candidates will only see the new version when they register or if you can align the new version to Candidates currently on the version before, but not older.