# Managing existing workflows

When it’s neccessary we can edit/amend Workflows - this will be used to:

* **Remove:** Workflow steps can be removed if they are no longer necessary.
* **Add**: Workflow steps can be added to the workflow.
* **Changes:** We allow names etc. to be changed however some changes like a new version of the document requires a removal of the old one and then a new step being added, this is so that we don’t overwrite the old document.

#### **To update** **the current Workflow**

We are using versions to track the changes to a Workflow.

<figure><img src="/files/Y7ia9kjExqSuh3pfDWtg" alt=""><figcaption></figcaption></figure>

**Click on the current Workflow** in the list on the left and on the right-hand side **select** the ‘**Show menu**’ button - this will display the option 'New version' .&#x20;

**Click 'New version'** to create a new version.&#x20;

Once you click on the 'New version', you can add or edit the current Workflow steps.&#x20;

After making the necessary changes, **click** on the **'Show menu**’ again and '**Activate**' the new version.

<figure><img src="/files/QKnsOrrQU5AbNNwmPImI" alt=""><figcaption></figcaption></figure>

**Until it's activated, the new version will remain in the background and will not affect anything.** Once activated, all Business units using this Workflow will be updated to the new version. However, Candidates will only see the new version when they register or if you can [align the new version](/kyloe-connect-onboarding/welcome-to-kyloe-connect-onboarding/recruiter-guide/workflows-additional-information/assigning-a-new-workflow-version.md) to Candidates currently on the version before, but not older.


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