Reviewing duplicates

The Candidates Report Screen allows you to review and manually action each set of duplicates identified using DupliKit.

As a default 'view all' duplicate records will be displayed as a list but there is an option to view each merge as a single view (2) Master records can be identified and changed, and you can also remove non-duplicates in either mode.

Once satisfied DupliKit meets your criteria - you should consider setting up an automated scheduled merging, located under the DupliKit Settings

1. Clicking the back arrow will navigate you back to the DupliKit dashboard.

2. The arrows and list icons on the right allow you to switch between the two view modes: All records view or single duplicate view.

3. Duplicate Candidates remaining | Merge Status shows the status and number of outstanding merges.

4. Items Per Page: Selecting a number from this drop-down changes the number of rows displayed on a page.

5. Select page: These arrows and numbers allow you to navigate between pages.

6. The Master column shows the ID number of the record that has been marked as the master record by DupliKit (i.e. the record that will remain in Bullhorn after a merge).

7. The duplicates column shows the ID numbers of any records marked as duplicates of the master record by DupliKit (i.e. the records that will be merged into the master record (5)).

8. Expand review records option: This arrow will open the drop-down to reveal the master record and related duplicates. See Master/duplicate selection below
9. The Merge button next to each record lets you immediately merge the given set of duplicates to the master record.

10. The Export to CSV button creates a csv file of all the records identified by DupliKit. This file can then be imported into Excel, for example, and analysed outside DupliKit. Currently this function only exports the core fields.

    NOTE: Currently the export to CSV function only exports 5,000 duplicate records.

11. Merge Duplicates: Here you can select how many records to merge at one time. The surrounding button will immediately begin a merge process for the number of records selected. We recommend max 250 merges and to do merges outside business hours less strain on your Bullhorn resources. Selecting a number larger than the identified duplicates will still only merge the listed records.

    NOTE: This will merge records in the order Kyloe is presented the records by Bullhorn. This is unlikely to be in the same order as the records you’ll see in the report view.

View single duplicates

You can select the 'View single duplicates' mode to review one set of duplicate records at a time.

This additional single duplicates view will also allow you to queue reviewed merges rather than waiting for a merge to finish.

1. The arrows and list icons on the right allow you to navigate between different view modes.

2. Duplicate Candidates remaining | Merge Status shows the status of any running merge and the number of duplicates yet to merge.

3. Clicking the back arrow will navigate you back to the DupliKit dashboard.

4. Action menu:

   1. Merge (All): This lets you immediately merge duplicate(s) to the master record and automatically navigate to the next detected duplicate

   2. Not a duplicate: This lets you immediately mark a master record and its duplicates as not duplicates and navigate to the next listed record.

   3. Skip: This lets you skip the detected duplicate record to review the next one.

   4. Previous: This lets you navigate to the previous listed duplicate.

5. Set Master: Clicking the 'Set Master' button will override the automatic selection and force DupliKit to use the selected record as the new master.